Volunteer Tips

Need help planning your fundraiser? Ask for volunteers. Talk to your organization’s supporters and ask them if they've ever thought about supporting with their time. Talk with current volunteers and see if they have friends or family who would also like to get involved. Don't be afraid to ask! A great way to get a lot of people involved is to offer different opportunities at all stages.

Tasks For Volunteers

Use this list of tasks to get an idea of where and when you can use extra help during your fundraiser.

  • Working a table at a school event (sports event, back to school night, parent’s night, PTO meeting, etc.)
    • Set up table and display bags. Sit at the table for 1 hour increments, speaking with parents about how to support the fundraiser.
    • Provide food or refreshments if needed.
  • Preparing your seller packets
    • Once you download and print a parent letter for each seller packet you order, you can add it to your seller packet.
    • Are you offering additional prizes? Have an artistic friend make a prize flyer to add to your seller packet with your catalog and order form.
  • Display Setup
    • Set up a table or poster display, prep the bags and hang posters. This builds excitement.
  • Kickoff Assembly
    • Volunteers can help run the fundraiser kick-off assembly.
    • Tasks include: choosing the music, downloading and playing the video, organizing teachers or the principal, etc.
  • Promote the Fundraiser
    • Have one email-savvy volunteer send out the emailsthroughout the fundraiser.
    • Be sure to tell the participants to use our social media graphics to promote the fundraiser.
    • Schedule a phone call day halfway through your fundraiser calling your parent directory to remind them.
  • Collecting & Entering Orders
    • Appoint one person to be in charge of collecting the orders and checks. Make sure the checks match up with each order as it comes in. If you are entering the orders yourselves, have a volunteer help.
  • Distribution Day
    • Volunteers can help distribute and organize the order pick-up.
    • Have back-up volunteers ready to drop off orders for those parents who couldn't pick them up.